QBTime Manager is the management cockpit on top of your QuickBooks Time account: automated attendance reports, multi-company management, scheduling, multi-level approvals, proactive alerts, and time-off visibility — all in one place. Stop building reports by hand and stop hunting for problems.
Everything QuickBooks Time doesn't do on its own — attendance, approvals, alerts, and time off, computed and delivered for you.
A scheduled daily email lists who clocked in, who was late, and who was scheduled but never showed — in each company's timezone. Download any report as a PDF, save report setups to re-run in one click, and merge two companies' reports into one email.
Send a pay period through a review chain — manager → admin — instead of one-person sign-off. When the final approver signs off, the period is marked approved back in QuickBooks Time automatically, with a full audit trail.
The notification bell warns you about no-shows, late arrivals, missing punches (someone still on the clock), and coverage gaps after each report — so issues find you instead of you hunting for them. Toggle each alert per company.
Build weekly schedules with coverage-gap and conflict highlighting, so attendance is measured against what you actually planned. Drag a shift to another day to reschedule it — no re-typing times.
See your team's leave without logging into QuickBooks Time. (Approving and denying time off from here is coming soon.)
Connect every QuickBooks Time account you manage and switch between them instantly. Bulk-select users or shifts to archive, re-activate, or deactivate at once — with an Undo button if you change your mind. Data stays isolated per company.
Mandatory MFA, encrypted credentials, self-service password reset, and an append-only activity log. Your team's data is protected end to end.
Reports run on schedule without you lifting a finger. If QuickBooks Time has the punch, your report has the answer.
Connect it yourself with our guided wizard, or click one button and our team handles the whole setup for you.
Pick the plan that fits your team. Every plan includes a one-time onboarding fee plus a flat monthly price — no per-seat surprises.
Same features, scaled up. Every plan includes a one-time onboarding fee.
| Plan | Employees | Monthly | Onboarding | |
|---|---|---|---|---|
| Pro | up to 500 | $650/mo | $3,500 | Choose |
| Scale | up to 1,000 | $1,250/mo | $5,500 | Choose |
| Enterprise | up to 2,500 | $2,950/mo | $11,500 | Choose |
| Enterprise Plus | up to 5,000 | $5,950/mo | $21,500 | Choose |
| Enterprise Max | up to 10,000 | $11,950/mo | $41,500 | Choose |
More than 10,000 employees? Contact us for a custom quote.
Yes. QBTime Manager works on top of your existing QuickBooks Time account — it reads your punches and schedules to build the reports QuickBooks Time doesn't.
It's a one-time fee every new account pays to get set up and connected. Whether you connect QuickBooks Time yourself or we do it for you, it's included — no separate charge.
Absolutely. Sign up, and either follow our guided connection wizard or click "We'll set it up for me" — our team takes it from there at no extra cost.
By the active employees reported on across your connected companies. Pick the tier that covers your headcount; move up anytime as you grow. If you grow past your plan, the new rate applies on your next billing cycle — never mid-cycle — and you'll see a heads-up banner first.
No — employees keep clocking in and out in QuickBooks Time's own apps. QBTime Manager is the cockpit for managers and admins: it manages the data, runs the reports, routes approvals, and surfaces problems, so your team rarely needs to open QuickBooks Time itself.
Yes. If you've been given a discount code, enter it at checkout for free or reduced-cost access. Your discount stays applied even if you later move up a tier.
QBTime Manager is operated by CowboyMSP. Your invoices and card statement will show a CowboyMSP descriptor so the charge is easy to recognize.
Yes — cancel anytime. Your access continues through the end of the period you've already paid for.